Candidate Terms of Use

Plain language summary

Here is the short version. The full terms below govern if anything differs.

You can use HyreMynd in two ways: with your own independent applicant account, including a self-service working-style assessment, and in an employer's hiring process when you apply to a role or are invited. Your account and self-service assessment are yours; each employer's hiring records are that employer's.

The assessment does not use AI to score you. Your answers become working-style positions through fixed rules. An AI model may write an explanation of the results for the employer, and AI also helps read your résumé against a role's requirements. A person at the employer reviews and decides.

You can see the working-style positions from your own self-service assessment in your account. Employer-specific comparisons and notes are made for that employer and are not shown in your portal.

Answer honestly and on your own. If you try to game the Assessment, we can invalidate your results and end your access.

We handle your personal information under our Privacy Policy. Our servers are in the United States. We may keep anonymized data, which cannot identify you, to improve the product.

Deleting your account stops future use of your data. It does not pull back results already delivered to an employer.

If you live in the United States, disputes with us go to binding individual arbitration and you waive class actions, unless you opt out within 30 days as Section 13 explains. If you live in Canada, disputes go to the courts of Ontario, subject to your local mandatory rights.

If you need an accommodation, ask the employer running the hiring process, or contact us using the details at the end.

If an employer schedules your interview through HyreMynd, it takes place on Google Meet or Microsoft Teams, and your email address may be shared with Google or Microsoft so they can send you the invitation. We never switch on recording or transcription; the employer and the people in the meeting decide that. If a transcript is made, we may pick it up and use it to draft interview notes that a person then reviews.

1. Agreement and parties

These Candidate Terms of Use (the "Terms") are a binding agreement between you and HyreMynd AI Inc. ("HyreMynd", "we", "us", or "our"), an Ontario corporation. They govern your use of the HyreMynd applicant and candidate portal, the Workplace Fit Assessment (the "Assessment"), and related candidate services (together, the "Platform"). You accept these Terms when you create an account, accept an invitation, or begin the Assessment.

These Terms apply to you both as an independent applicant and as an individual taking part in an employer's hiring process (an "Employer"). A separate Customer Agreement governs the relationship between HyreMynd and each Employer. These Terms give you no rights under that agreement, and nobody other than you and HyreMynd may enforce these Terms.

The HyreMynd Privacy Policy, available at /legal/privacy-policy, is incorporated into these Terms by reference.

2. The Assessment and the role of AI

The Assessment does not use AI to score answers. Your forced-choice answers are converted into A, B or C working-style positions by fixed majority rules, with ties treated as balanced. In an Employer's hiring process, comparisons with the role, the manager and the team, and their outcome categories, are computed from those positions by fixed rules, and an AI model may write an explanation of them for the Employer without changing them.

AI models are also used to read your résumé against a role's posted requirements and propose a reading of each requirement and a qualification category, and to draft interview notes from an existing transcript. Generated text can be incomplete or wrong, and rule-based results depend on limited inputs and design choices; none of these outputs is a diagnosis or a scientifically validated measure of your personality or ability. A person at the Employer reviews the underlying evidence and makes every employment decision. The Privacy Policy describes each use.

3. Eligibility and your account

You may create an independent applicant account and complete a self-service working-style assessment without an invitation, a role or any payment. An Employer may also invite you into its own hiring process, and you may apply to its roles. Your account and self-service sitting do not end when one hiring process ends. When you complete a self-service sitting, you agree that it may be used when you apply to a role or when an Employer on the Platform considers you for one; the Employer's own results for that application remain separate. You must be the age of majority, provide accurate information, protect your credentials and report unauthorized access. HyreMynd may suspend or end your access if you breach these Terms or to protect the Platform or other users.

4. Assessment results

4.1 Results made for an Employer

In an Employer's hiring process, the comparisons, outcome categories, explanations and notes produced for your application are made for that Employer and delivered into its hiring workflow. As between you and HyreMynd, HyreMynd owns that output and licenses it to the Employer. Nothing in these Terms gives you ownership of it or a right to take it elsewhere.

4.2 Your own results

You can see the working-style positions derived from your own self-service sitting in your account while it is active. Results made for an Employer are not shown in your portal.

4.3 Results stay in the portal

You shall not download, export, reproduce, distribute, or use results outside the Platform. Using your self-service sitting in an application within the Platform is covered by Section 3.

Your statutory rights of access to your personal information under privacy law are covered in the Privacy Policy and are not affected by this Section.

4.4 Delivered results

Deleting your account or withdrawing does not recall results already delivered to an Employer. It stops future processing and future delivery only.

4.5 No consumer report

HyreMynd is not a consumer reporting agency and Assessment output is not a consumer report under the U.S. Fair Credit Reporting Act. You shall not use or present Assessment output as a consumer report.

5. Assessment integrity and acceptable use

Complete the Assessment personally, honestly, and in good faith.

You shall not:

• let anyone else complete any portion for you
• use unauthorized aids or tools to generate responses
• record, copy, or disclose Assessment content
• access any part of the Platform you are not authorized to use
• probe, scan, or test the Platform's vulnerability or circumvent any security measure
• copy, scrape, decompile, reverse engineer, or attempt to derive the source code, methodologies, question banks, derivation rules, or model behavior of the Platform
• use automated means to access the Platform
• misrepresent your identity
• interfere with the Platform's operation

If we reasonably determine you have violated this Section, or suspect it, we may invalidate your results, tell the Employer concerned that we did, and suspend or end your access, on top of any other remedy at law or in equity.

You acknowledge that a breach of this Section or Section 6 would cause HyreMynd irreparable harm that damages cannot adequately remedy, and HyreMynd may seek injunctive relief without posting security.

6. Intellectual property and feedback

The Platform, the Assessment, all assessment content and question banks, derivation rules and methodologies, the models and prompts HyreMynd uses, software, designs, and trademarks are the exclusive property of HyreMynd and its licensors, protected by Canadian, U.S., and international intellectual property law.

You receive one thing: a limited, revocable, non-exclusive, non-transferable, non-sublicensable licence to use the Platform for your own account and self-service assessment and for any hiring process you take part in, while your access is active. All other rights are reserved.

Any feedback, suggestion, or idea you provide is assigned to HyreMynd on submission, and HyreMynd may use it perpetually and irrevocably without restriction, attribution, or compensation.

7. Data and privacy

The Privacy Policy governs how we collect, use, disclose, retain, and protect your personal information, including the United States hosting of the Platform, who controls each record, and how long each category is kept.

The Privacy Policy also covers the accounts an Employer's interviewer connects to HyreMynd, the calendar and meeting information we process when an interview is scheduled, and interview transcripts. Section 8 covers interviews and transcription.

By proceeding with the Assessment, you agree that HyreMynd may create, keep, and use de-identified, anonymized, and aggregated data derived from your Assessment data, which cannot identify you, for any lawful business purpose, including improving and validating its services. We do not use identifiable Assessment data for model training.

You may withdraw from a hiring process or request account deletion at any time. An erasure request follows the staged process described in the Privacy Policy: your identity is verified, the controller of each record authorizes the work, and a request is complete only once each effect is confirmed. Section 4.4 applies to results already delivered.

8. Interviews, online meetings, and transcription

An Employer may schedule an interview with you through the Platform. Where it does, HyreMynd creates the calendar event and the online meeting on the account the Employer's interviewer connected, and the interview is held on Google Meet or Microsoft Teams.

How you are invited depends on the channel. If you can be reached by email and the interviewer has acknowledged HyreMynd's current disclosure for that provider, the invitation is native: HyreMynd sends your email address, the interviewers' addresses and a short meeting description, including a transcription notice, to Google or Microsoft, and the provider sends you the invitation. Otherwise the provider's event carries no guest list, and HyreMynd emails you the invitation with a calendar attachment.

HyreMynd never starts, requests, or turns on recording or transcription, and has no means of doing so. Transcription is switched on inside Google Meet or Microsoft Teams by the Employer or by a participant in the meeting, and the Employer controls whether it happens. Most interviews produce no transcript, because neither platform transcribes a meeting that nobody switched transcription on for.

Where transcription was switched on, the meeting platform produced a transcript and the Employer granted transcript access, HyreMynd may retrieve that transcript once, associate it with your application, and keep it as part of the Employer's hiring record.

A transcript retrieved this way may be used as decision support. It may produce a draft set of interview notes that a person at the Employer reviews, edits, and confirms. A draft is not a score and not a hiring decision, and Section 2 applies to it in full.

Recording or transcribing a conversation carries notice and consent duties under the laws of the places where the participants are, and in some of those places every participant must consent. Those duties rest with the Employer, which decides whether transcription is used and who is told about it. HyreMynd is not a party to your interview and does not make those decisions for the Employer.

If you want to know whether an interview will be transcribed, or you do not want it to be, raise it with the Employer or with your interviewer before the meeting. HyreMynd cannot switch transcription off for a meeting it does not control, and it offers you no setting that would do so.

A transcript we hold is personal information governed by the Privacy Policy, which describes how long we keep it and the rights you can exercise over it. Section 7 applies to it.

9. Disclaimer of warranties

THE PLATFORM IS PROVIDED "AS IS" AND "AS AVAILABLE". TO THE MAXIMUM EXTENT APPLICABLE LAW PERMITS, HYREMYND DISCLAIMS ALL WARRANTIES, CONDITIONS, AND REPRESENTATIONS, EXPRESS, IMPLIED, STATUTORY, OR OTHERWISE, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT, AND ANY WARRANTY ARISING FROM COURSE OF DEALING OR USAGE OF TRADE. HYREMYND DOES NOT WARRANT THAT THE PLATFORM WILL BE UNINTERRUPTED, TIMELY, SECURE, OR ERROR-FREE, AND DOES NOT WARRANT ANY HIRING OUTCOME. ASSESSMENT OUTPUT IS DECISION SUPPORT. IT IS NOT A DETERMINATION OF YOUR ABILITIES, CHARACTER, OR EMPLOYABILITY.

Some jurisdictions do not allow certain warranty exclusions, so some of the above may not apply to you.

10. Limitation of liability

TO THE MAXIMUM EXTENT APPLICABLE LAW PERMITS: (A) HYREMYND AND ITS DIRECTORS, OFFICERS, EMPLOYEES, CONTRACTORS, AND AGENTS ARE NOT LIABLE FOR INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES, OR FOR LOSS OF EMPLOYMENT OPPORTUNITY, LOSS OF INCOME OR PROFITS, LOSS OF GOODWILL, OR LOSS OF DATA, ARISING OUT OF OR RELATING TO THESE TERMS OR THE PLATFORM, UNDER ANY THEORY OF LIABILITY, EVEN IF ADVISED SUCH DAMAGES WERE POSSIBLE; (B) HYREMYND'S TOTAL AGGREGATE LIABILITY ARISING OUT OF OR RELATING TO THESE TERMS AND THE PLATFORM SHALL NOT EXCEED ONE HUNDRED CANADIAN DOLLARS (CAD $100); AND (C) NO CLAIM ARISING OUT OF OR RELATING TO THESE TERMS MAY BE BROUGHT MORE THAN ONE YEAR AFTER THE CAUSE OF ACTION ACCRUED, AND ANY CLAIM NOT BROUGHT WITHIN THAT PERIOD IS PERMANENTLY BARRED.

Nothing in these Terms excludes or limits liability that applicable law does not allow to be excluded or limited, and nothing limits the mandatory rights of Quebec residents under the Quebec Consumer Protection Act or the Civil Code of Quebec.

11. Indemnification

To the extent applicable law permits, you shall defend, indemnify, and hold harmless HyreMynd and its directors, officers, employees, and agents against all claims, damages, liabilities, penalties, and reasonable costs, including legal fees, arising from your breach of these Terms, your violation of law, or your misuse of the Platform, except to the extent HyreMynd's own breach, negligence, or willful misconduct caused them. HyreMynd may assume the exclusive defence and control of any indemnified matter, and you shall cooperate with that defence.

12. Term, suspension, and survival

These Terms take effect when you accept them and continue until your access ends. HyreMynd may suspend or end your access at any time for the reasons in Section 3 and Section 5. Sections 4, 5 (for accrued breaches), 6, 7, 9, 10, 11, 13, and 14 survive termination.

13. Dispute resolution

13.1 Informal resolution first

Before starting any proceeding, you and HyreMynd shall try in good faith to resolve the dispute informally. Send written notice of the dispute to legal@hyremynd.com or the registered office address in Section 15. The parties shall confer within 30 days, and a proceeding may start only if the dispute remains unresolved 60 days after notice.

13.2 United States residents: binding individual arbitration and class action waiver

IF YOU RESIDE IN THE UNITED STATES, YOU AND HYREMYND AGREE THAT ANY DISPUTE, CLAIM, OR CONTROVERSY ARISING OUT OF OR RELATING TO THESE TERMS OR THE PLATFORM SHALL BE RESOLVED EXCLUSIVELY BY FINAL AND BINDING ARBITRATION ON AN INDIVIDUAL BASIS, ADMINISTERED BY THE AMERICAN ARBITRATION ASSOCIATION UNDER ITS CONSUMER ARBITRATION RULES, BEFORE A SINGLE ARBITRATOR. JUDGMENT ON THE AWARD MAY BE ENTERED IN ANY COURT OF COMPETENT JURISDICTION. YOU AND HYREMYND EACH WAIVE THE RIGHT TO A JURY TRIAL AND THE RIGHT TO PARTICIPATE IN A CLASS ACTION, CLASS ARBITRATION, OR REPRESENTATIVE PROCEEDING. THE ARBITRATOR MAY AWARD RELIEF ONLY IN FAVOR OF THE INDIVIDUAL PARTY SEEKING RELIEF AND ONLY AS THAT PARTY'S INDIVIDUAL CLAIM WARRANTS.

Exceptions and opt out. Either party may bring an individual claim in small claims court, and either party may go to court for injunctive or other equitable relief against actual or threatened infringement or misuse of intellectual property or confidential information.

You may opt out of this arbitration agreement by sending written notice to legal@hyremynd.com within 30 days of first accepting these Terms, stating your name, your account email, and your intent to opt out.

Opting out changes nothing else in these Terms.

If the class action waiver is found unenforceable for a particular claim, that claim alone proceeds in court and the waiver stands for all other claims.

The U.S. Federal Arbitration Act governs this Section.

13.3 Canadian residents: courts of Ontario

If you reside in Canada, disputes arising out of or relating to these Terms or the Platform shall be brought exclusively in the courts of Ontario, and the parties attorn to the jurisdiction of those courts, subject to any mandatory rights you hold under the laws of your province, including the rights of Quebec residents to proceed in Quebec under Quebec law.

13.4 Governing law

The laws of Ontario and the federal laws of Canada that apply there govern these Terms, except that the U.S. Federal Arbitration Act governs Section 13.2 for U.S. residents. Nothing here limits mandatory consumer protection and privacy rights under the laws of where you live.

14. General provisions

14.1 Entire agreement; amendment

These Terms, together with the Privacy Policy, are the entire agreement between you and HyreMynd about your use of the Platform as an applicant or candidate, and replace any prior understanding on that subject. A material change is published as a new version and requires your renewed acceptance of its exact content before you continue; earlier versions and the acceptances recorded against them remain unchanged.

14.2 Severability; waiver; assignment; no third party beneficiaries

If any provision is held unenforceable, it is enforced to the maximum extent permissible and the rest remains in effect.

Not enforcing a provision is not a waiver.

You may not assign these Terms. HyreMynd may assign them in a merger, acquisition, financing, or asset sale.

These Terms create no third party beneficiary rights.

14.3 Language

For candidates in Quebec, these Terms are drawn up in French and English under the Charter of the French Language. Where you have expressly asked to be bound by the English version, the English version governs.

Les présentes conditions sont rédigées en français et en anglais conformément à la Charte de la langue française.

14.4 Accessibility and accommodations

If you need an accommodation to access or use the Platform, including for your self-service assessment, contact HyreMynd at support@hyremynd.com. In an Employer's hiring process, accommodation decisions, including the Assessment format, rest with the Employer under applicable human rights and disability law, so direct those requests to that Employer as well.

15. Contact information

Organization: HYREMYND AI INC.

Registered Office: 559 Sammon Ave, East York, Ontario, M4C 2E1, Canada

Support: support@hyremynd.com

Privacy: privacy@hyremynd.com

Legal and Dispute Notices: legal@hyremynd.com

Candidate Terms of Use | Confidential and Proprietary